A Professional Email Writing Format in English For You 2021

Email Writing Format in English – A professional email writing is an important topic of English grammar. In addition, every year’s questions arise in the email writing topics in school examinations, so; students are confused about writing email writing and scoring good marks.

Brilliant students always desire to write suitable format of email and good content needed to expert knowledge. So in this notification, you will know – email writing format in English, best examples/samples, hot topics, and important tips.

Keeping all these points in mind, you become an expert in English subjects, and you can write a professional email writing format for classes 5,6,7,8,9,10,11, and 12th.

Email Writing Format in English

What is Email Writing? An Email is the synonym of a letter. It is one of the cheapest and easiest methods to composing, sending, and receiving a message through the electronic communication system.

An email makes paperless, and it can spread anywhere and any time around the world, but the correct email addresses are necessary to reach the right audience.

Types of email writing

There are two types of email writing format in English:

1. Formal email writing: A formal email is written for business communication or professional purpose. It is written for any government department, school authority, company, or any officers.

Suggest: How to write an informal letter format?

2. Informal email writing: An informal email is written for personal trends or non-professional relationships. It is written for any friends, classmates, family members, neighbors, or relatives.

Format of Email Writing in English

Writing a professional email in the right sequence is very important to know the seven steps, which will help form brilliant email writing.

Here, the sender’s email id is written, and it is shown as ‘From.’

Here, the email id of the receiver who receives the email is written. It is denoted by ‘TO.’ You can also use ‘CC’ and ‘BCC’ if required.

It is used so that the reader will know immediately what about your email.

A salutation is a greeting used in an email; usually, we use dear with the recipient’s given name. However, if the name is unknown, we use Sir or Madam.

Suggest: How to diary writing format?

It contains the actual message and is the first impression of your email.

The body of the email described into three subcategories;

• Introduction [The introduction paragraph explains the purpose of the email, why you wrote the email, tries to write some catchy words to attract readers.]
• Main Content [The main content is to include all the necessary detailed information.]
• Conclusion [This is the last paragraph of your email and summarizes the provided information provided in it.]

It is the last conversation of your email to express good wishes. It contains ‘Good Bye’ in general terms.

Most commonly used words in Complimentary close –

• Your sincerely
• Best wishes
• All the best
• Yours truly
• Best regards
• Yours respectfully

Here the name or organization of the sender will come. If necessary, also mention the designation and contact details.

Sample Format of Email Writing in English

Writing a professional email always requires a proper format. However, this section gives you a sample of how to write a perfect email that you can understand and create valuable and effective content.

Professional Email Writing Examples

Example – Write a congratulatory email to your friend about getting a new job.

Important Tips of Email Writing Format in English

Marking Scheme for Email Writing Format in English

Every student has one thing in her mind, how to get full marks in email writing skills?

In such a situation, somebody’s dream is fulfilled. But, unfortunately, some don’t know how to get high marks by writing a professional email.

The marking scheme of email writing format in English grammar categories in every point has compulsory for class 5 to 12 students of CBSE, ICSE, and State board.

The marking scheme of email writing format in English is given below –

Professional Email Writing Topics For All Classes

You often have to write an email as a practice but do not understand which is the best topic. So, later there will be no problem in writing emails for your school, colleges, or office.

• Write an email asking for a job vacancy.
• Write a Thank You Email After an Interview.
• Write an email to your office for five days off.
• Write an email describing the celebration of Holi.
• Write a formal email requesting your elder brother to buy a mobile.
• Write an email to inform your friend about the cancellation of the CBSE class 10 exam.
• Write an email to the city newspaper editor to complain about the increasing waste in your area.

Email Writing Practice Questions for Class 7, 8, 9, 10, 11 and 12th

Question 1: Write an email to your younger brother Abhinav to give him the right guidance to choose the right career option after class 12th.

Suggest: How to write a perfect message?

Question 2: Write a 60-80 word email to your teacher that lost your water bottle in the playground yesterday. You are Sonu/Soni, a student of class 9th.

FAQs: Email Writing Format in English

Q1. What is the format for email writing?

There are seven most important points of email writing format in English-

1. Sender’s email id
2. Receiver’s email id
3. Subject
4. Salutation
5. Body of the email
6. Complimentary close
7. Sender’s details

Q2. How do you write an email?

Email is written for multiple purposes and consists of only two parts; formal and informal. If you are writing a formal email, use a respectful and natural tone. If you are writing an informal email, use a friendly and personal style.

Q3. What do CC and BCC mean when writing an email?

The CC stands for Carbon Copy in Email. We send the carbon copy to the second person, but the first person will know about it.

The BCC stands for Blind Carbon Copy. We are sending a blind carbon copy of the third person, but the first and second person will not be aware of it.

Suggest: Notice writing format

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Email Writing format in English – Professional email writing skills are provided to you by experts, whether you write emails for the exam, business, or job. Apart from this, if you still have a problem writing a perfect email, then comment.