Format Of Formal Letter Writing & Best Examples 2021

Format Of Formal Letter Writing

The format of formal letter writing is one of the most potent parts of English writing skills.

Writing a perfect format of a formal letter is very easy if you know how to write a letter? But not if you don’t. So this is a big problem for you.

But don’t worry, in this park, you will learn how to write a suitable format of formal letter in English, whether you are writing for CBSE/ICSE/State board of class 6,7,8,9,10,11 & 12th.

If you correctly know how to format formal letter writing, no one can stop you from scoring high marks in the examination.

Format Of Formal Letter Writing

What is formal letter?

A formal letter writing uses a formal tone, and this writing style for official purposes only, such as a letter to an editor, to a manager, to a college principal or school teacher, or for other academic, professional, or business purposes.

Suggest: What is the informal letter?

Note- A formal letter not used for personal purposes, such as writing it to your family, relatives, cousins, or friends.

How to Write a Formal Letter?

The format of a formal letter writing with the help of eight components.

1. Sender’s Details

It is essential to mention the sender’s name and address in the left-hand corner at the top of the formal letter.

2. Date

Write the date in the proper format for the day you are writing the letter.

Date format should be like 15 June 20XX and not 15 June 20XX

3. Receiver’s Details

Write the position and address of the recipient of the letter in the correct direction, and this will help you reach the right destination.

The person’s position to whom the letter is to be sent has to be mentioned in the receiver’s address.

Suppose you are writing a letter to the editor of a newspaper. So write “The Editor” and just below write the newspaper name like “Times of India.”

4. Salutation

A salutation is a greeting used formal letter writing; usually, we use dear with the recipient’s given name in the questions. However, if the name is unknown, we use Dear Sir/Madam or Respected sir/Madam.

Suggest: How to write a professional email?

5. Subject

It is used that readers will know immediately what the letter is about? Try to write short, loud, and precise subjects in one line.

6. Body

The body format of formal letter writing consists of the actual message. It’s included at least three paragraphs.

Paragraph 1: Introduce yourself, and briefly introduce the purpose of writing the letter.

Paragraph 2: The main reason for writing the letter and mention all the necessary details and information.

Paragraph 3. Try to write the last paragraph a little differently and mention what you expect from the letter you are writing.

7. Complimentary Close

It is the last impression of your letter writing format to express good wishes. It contains ‘Good Bye’ in general terms.

A format of Formal Letter Writing

8. Name & sign

Here, write your full name and Signature. This will let the receiver know who wrote the letter.

Important Points of Formal Letter Writing Format in English

There are most important points, by following these tips you can create a professional format of formal letter writing.

  • Write the formal letter in passive voice.
  • Use formulaic and respected language.
  • The sentence structure of formal letter in English is long and complex.
  • Try to write the professional and official tone.
  • Use correct grammatical sentences and avoid spelling mistakes.
  • Leave a blank line between individual sections and paragraphs.
  • Do not mention unnecessary details in your letter; This can get the audience bored.
  • Before finalizing the letter, check the formatting error once thoroughly.
  • It is mandatory to mention these eight essential points in format of formal letter writing…. Sender’s details, date, receivers details, salutation, subject, body, complimentary close, name & sign.

Solved Format of Formal Letter Example for Students

Question: You are Adhya/Arnav, 47 Boring Road, Odisha. Write a letter to the Municipal Commissioner of your city, who complained about sewage in your locality.

Arnav Mehta
C-47 Boring Road
Odisha, Pin-8483XX

15 July 20XX

The Municipal Commissioner
Mohanpur Road, Near- Swami Complex
Odisha, 8481XX

Subject: Regarding Poor Sewage System in Boring Road


Through this letter, I would like to draw your attention to sewage in my area. The people of our locality are facing many difficulties due to the pipeline’s failure in the sewerage system. Monsoon season has started a few days back, our troubles have increased.

We have been facing unhygienic conditions in the house due to the problem of sewage. Due to floods a few days back and now pipe burst, children are facing a lot of difficulties in going to school and breeding ground for flies and mosquitoes and causing many diseases. Life is entirely barren.

Therefore I request you to kindly take this matter seriously as soon as possible and get rid of this problem from us.

Your faithfully

Arnav Mehta


Format of Formal Letter Writing Topics

All these topics are most important for all classes (6,7,8,9,10,11 and 12th) of the CBSE/ICSE board.

If students solve the questions from these topics, then there will be no problem in English writing skill sections in the exam, so they will easily score good marks.

  • Write a formal letter to the principal regarding leaving the school.
  • Write a complaint letter to the seller regarding defective goods delivery.
  • Write a letter to the editor of the newspaper highlighting the importance of cleanliness.
  • Write a letter to the principal about improving the facilities of the canteen.
  • Write a letter to the reputed college of your city to inquire about course details, fees, placement, etc.
  • Scroll through more topics under writing

Diary writing

Report writing

Notice Writing

Advertisement writing

Speech Writing for class 12

Marking Scheme for Format of Formal Letter Writing

Every student has one thing in her mind, how to get full marks in letter writing skills?

In such a situation, somebody’s dream is fulfilled. But, unfortunately, some don’t know how to get high marks by writing a suitable format of formal letter writing.

But here, you deal with the latest marking scheme for the format of formal letter writing in English grammar.

Students write a letter according to this pattern so, scoring better marks in exams.

Format: 2 Marks1 Mark
Content2 Marks
Expression2 Marks
Total5 Marks

Practice Questions for Format of Formal Letter Writing

Q1. You are Ragini/Rohit 23, live in Model Colony, Delhi.  Write a letter in 150 to 200 words to the Editor of Raftaar Express against unfair means by the students in the final examination.

Q2. You are Karan/Kiran 78, live in Chandigarh, Write a letter to LG electronics Punjab, Complaining that the refrigerator you recently bought from them is not working correctly and asking for a replacement.

Q3. You are the head student of your school, for some reason you have to go to the market with dad. You took leave without giving any information to your school. Please write a letter to the class teacher informing them that you have already taken leave.

A format of formal letter writing

FAQs: Format of Formal Letter Writing

Q1. Which part of the formal letter is the main point written?

The main points of the formal letter are written in the body part.

Q2. What would you say in the opening part of a formal letters?

The opening of a formal letter says – Introduce yourself and briefly introduce the purpose of writing the letter.

Q3. What is the difference between formal and informal letter?

A formal letter writing for official purposes such as a newspaper editor, manager, college principal or school teacher or business and informal letter are written for casual purposes such as brother, sister, neighbor, mother, friend, etc.

Q4. how do you end the main body of a formal letter?

The end of the main body mentioning what you expect from the letter to whom you are writing.

Q5. What are the 2 types of letters?

There are two types of letters format, formal and informal- formal letters written for official purposes and informal letters written for casual purposes.

Q6. What is the format for the formal letter?

There are eight essential points of format for formal letters- Sender’s Details, Date, Receiver’s Details, Salutation, Subject, Body, Complimentary close, Name & sign.

In this ideal notification, you will learn how to write a format of formal letter writing in English. Creating a professional format of formal letter writing requires the proper guideline, and our team has provided all the required designs of legal letter writing.

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